We are in the process of updating our constitution, to download the proposed new 2017 constitution click below:
At the Special Meeting of the Association held on the 22nd November 2017 at YMOF Murton, the following was decided:
- Whether to accept the proposed new 2017 Constitution to replace the 2008 Constitution – Result: Accepted unanimously
- Extending the current financial year end from 30th June 2018 to 30th September 2018 – Result: Accepted unanimously
- Changing the financial year to run from 1st October one year to 30th September the following year, with effect from 1st October 2018 – Result: Accepted unanimously
The 2017 Constitution will now be sent to the Charities Commission for their acceptance, and HMRC will be advised of the change in year end. As soon as we have the approval from the Charity Commission we will advise you.
The York & District Beekeepers Association – Constitution 2008
The name of the Association shall be ‘The York and District Beekeepers Association’ (hereinafter called the Association).
To promote and further the craft of beekeeping.
Membership of the Association shall be composed of the following categories, all of whom are entitled to vote at Association meetings:
(a) Registered Member
(b) Partner Member
(c) Junior Member
(d) Social Member
(e) Honorary Life Members/Junior Members
(a) Registered members are persons paying a full subscription
(b) Partner member who resides at the same address as a full member and who keeps bees in their own right and therefore requires insurance but does not require a second copy of BBKA News
(c) A member under the age of eighteen with two options
C1 – As a full paid up member receiving all benefits as a Registered Memeber although cannot be insured. In which case in the event of a claim, the claim is made by the parent or guardian
C2 – As a Junior Member of the Association only, paying a reduced fee and is not registered with BBKA and therefore receives no benefits. Normally this would apply to Junior Members whose parent/guardians are Registered Members
(d) Social Member – registered with the Association only with entitlement to vote and receive Combings and/or a Registered Member of another District Association who wishes to partake in YDBKA activities and receive a copy of Combings.
(e) Honorary Life Members – Any member who has performed meritorious service to the Association; to the general furtherance to the objects of the Association; or to the general betterment of beekeeping may be elected by the Committee of Management to be an Honorary Life Member and shall therefore be entitled to free honorary life membership of the Association and shall have the same privileges as a Registered Member.
The Annual Subscription shall be due on 1st October.
The rate of the Annual Subscription for all classes of Membership shall be decided at the half year meeting for the following financial year.
Any Member whose Subscription is overdue more than 3 months shall not be entitled to the privileges of Membership.
The Management of the Association shall be vested in the Committee, comprising the Vice President(s), Chairman, Vice Chairman, Secretary and Treasurer and up to 6 other Registered Members who shall be Trustees of the Association.
(a) Committee – The Committee shall be elected at the Annual General Meeting.
(b) Chairman – The Chairman shall be appointed by the Committee from amongst its Members and shall hold office for not more than two consecutive years. Two further years shall elapse before he/she shall be eligible for re-election to that office. The Chairman shall be an ex-officio member of all Committees.
(c) Vice-Chairman – The Committee from amongst its Members
will appint the Vice-Chairman.
(d) The Committee shall have the power to co-opt up to three persons having special knowledge or qualifications to assist the work of the Committee. The committee may also invite any persons to attend specific meetings to advise on particular matters under consideration. Co-opted Members have no voting rights.
(e) The Quorum of the Committee shall be four members.
(f) The Committee may appoint at any time, sub-committees to deal with special subjects, each sub-committee shall include at least two members of the Committee, and it may appoint its own Chairman.
(a) President – The President of the Association shall be appointed by the Members in the General Meeting.
(b) Vice-Presidents – Not more than two Vice-Presidents may be appointed by the Members in the General Meeting.
(c) Honorary Secretary – The Honorary Secretary shall be appointed by the Members in the General Meeting and shall be an ex-officio Member of all Committees.
(d) Honorary Treasurer – The Honorary Treasurer shall be appointed by the Members in the General Meeting and shall be an ex-officio Member of all Committees.
(a) The Annual General Meeting shall be held in October each year
(b) Special General Meetings may be called by the Committee, or at the written request of not less than ten Members of the Association. The notice calling the Meeting shall state the objects of the Meeting and no other business shall be transacted therat. Four weeks notice shall be given of Special Meetings.
(a) The Honorary Treasurer shall be responsible for the safekeeping of the Association’s Funds and the preparations of the Annual Statement of Accounts, which shall be audited and presented at the Annual General Meeting.
(b) An Auditor who shall not be a Member of the Association shall be appointed at the Annual General Meeting to serve the ensuing year.
In the execution of the Trusts hereof no Member of the Committee shall be liable for any loss to the property of the Association arising by reason of any improper investment made in good faith (so long as he/she shall have sought professional advice before making such investment) or for the negligence or fraud of any agent employed by him/her or by any other Member of the Committee hereof in good faith (provided reasonable supervision shall have been exercised) although the employment of such agent was strictly not necessary or by reason of any mistake or omission made in good faith by any Member of the Committee hereof or by reason of any other matter or thing other than wilful and individual fraud, wrongdoing or wrongful omission on the part of the member of the Committee who is sought to be made liable.
10. Winding Up
A proposal for the Winding Up of the Association shall be considered at a Special Meeting of the Members and to be effective, must be carried out by a majority of three-fourths of those present and voting. If, upon the winding up or dissolution of the Association, there remains after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed among the Members of the Association, but shall be given or transferred to some other Institution having objects similar to the object of the Association.
11. Altering the Constitution
Any Article of the Constitution may be amended by a General Meeting of Members of the Association provided that the Members shall have had three months notice of the proposed amendment and of the meeting at which the proposal will be considered. Provided that no amendment shall be made that would cause the Association to cease to be a charity in law.
By Authority of York & District Beekeepers Association